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INDEX TO RULES

Please note:

The Rules of an incorporated Association constitute the terms of a contract between the incorporated Association and its members. Accordingly, members are advised that the Association Rules are to be read in conjunction with the Model Rules (Associations Incorporation Act 1981 - Victoria).

AUSTRALIAN POLL DORSET ASSOCIATION INCORPORATED

Statement of Purposes

The name of the Association shall be "Australian Poll Dorset Association Incorporated". The Purposes of the Association are:

(a) To encourage the breeding of Poll Dorset sheep and to develop, promote and maintain the purity and improvement of the breed in Australia.

(b) To collect, verify, record and publish information relating to Poll Dorset Sheep.

(c) The investigation of the histories, pedigrees, purity, and type of sheep registered or entered for registration.

(d) The consideration and the granting or refusal of any application for registration of any sheep or the transfer thereof or for the issue of a certificate for the export of sheep registered in accordance with the rules for the time being in force.

(e) The consideration of all questions affecting the interests of breeders of Poll Dorset sheep.

(f) To encourage, promote and carry out research into better methods of animal husbandry and genetics and thereby promote the development of the agricultural resources of Australia in general and the development of Poll Dorset sheep in particular.

(g) To invest and deal with the moneys of the Association as may from time to time be determined in such manner as are incidental or conducive to the attainment of the above purposes or any of them.

The income/profits and property of the Association whence ever so derived shall be applied solely towards the promotion of the purposes of theAssociation and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit to the persons who at any time are or have been members of the Association, or to any of them, or to any person claiming through any of them. Provided that nothing herein contained shall prevent the payment in good faith remuneration to any officers or servants of the Association, or to any member thereof or other person in return for any services actually rendered to the Association, nor prevent the payment of interest on money borrowed from any member of the Association for any of the purposes of the Association.

RULES

1 Membership:

Membership is open to any person interested in Poll Dorset sheep and shall be in three categories.

(a) Full Membership:

The owner of each flock registered with the Association shall be a Full Member of the Association so long as the flock remains registered.

A Full Member which is a company or partnership must, and a Full Member who is an individual may appoint in writing a natural person as the nominee of that Full Member to exercise all the rights to which a Full Member is entitled under these Rules

for so long as he or she remains the nominee, including the right to be elected to any position within the Association and its Committees.

If more than one natural person is nominated by a Full Member, the Full Member must state the order of precedence of those nominees. The rights of the Full Member can only be exercised by one person on any one occasion or at any one meeting, and the person with higher precedence on the nomination may exercise the rights to the exclusion of all other nominees.

A member may change a nominee but a nominee who is elected to any body or a position within the Association shall not cease to hold office because he ceases to be a nominee.

A Full Member who is an individual cannot exercise any of the rights of a member if a nominee has been appointed until the appointment is cancelled in writing.

(b) Associate Membership:

An Associate Member shall be any person with a special interest in a registered Poll Dorset flock.

(c) Annual Membership:

An Annual Member shall receive a copy of the Association Journal and shall have the right to attend all meetings without voting power.

1A. (a) Any member, State Committee or Regional Committee may nominate a person for life membership of the Association.

(b) The Council shall consider each nomination, and if it approves it, shall recommend the nomination to the next Annual General Meeting.

(c) A person becomes a Life Member if at least sixty percent of the votes cast on the resolution proposing the nomination at the Annual General Meeting approve the nomination.

(d) A Life Member has all the rights and privileges of a Full Member, but is not required to own a registered flock.

2. A person eligible for Associate or Annual membership shall be admitted to membership of the appropriate category by the Secretary on receipt of a written request to become a member.

3. A member of the Association who has paid all moneys due and payable by him to the Association may resign from the Association by sending notice to the Secretary. Upon receipt of such notice the Secretary shall, if satisfied that all moneys due and payable have been paid, remove his name from the register.

4. Discipline:

(a) The Council reserves the right to take whatever action it deems fit against a member including expulsion or a fine not exceeding the amount fixed under the Associations Incorporation Regulations if:

(i) the annual return is not in by the due date or is false and misleading in any material particulars;

(ii) the annual subscription is not in by the due date;

(iii) inspection reveals breeding and management of the member's flock is to the detriment of the good name of the Association;

(iv) any other of the Rules or Regulations of the Association are contravened.

(b) The decision of the Council to discipline a member shall be final, and no appeal to a General Meeting shall be permitted.

(c) Before any decision in relation to discipline is made by the Council, the member concerned shall have the right after reasonable notice to him to appear before the Council to show cause why he should not be disciplined. The notice to the member must specify the allegation against the member and must include a warning that the Council has the power to expel a member.

(d) A flock shall be deregistered upon the expulsion of its owner as a member of the Association.

5. Register of Members:

The Secretary shall maintain the register of members of the Association which shall be available for inspection by the members at the office of the Association.

6. Council:

The affairs of the Association shall be administered by the Council. Eligibility for Council shall be open to all Full Members and Associate Members of the Association.

7. Elections:

All Councillors shall be elected by members for a two (2) year term. Elections shall be held every two (2) years.

Five (5) Councillors shall be elected by members from New South Wales and Queensland; four (4) Councillors shall be elected by members from Victoria; two (2) Councillors shall be elected by members from South Australia; two (2) Councillors shall be elected by members from Tasmania; two (2) Councillors shall be elected by members from Western Australia.

All members shall receive a nomination form for election to the Council with the Notice of the Annual General Meeting. Completed nominations shall be in the hands of the Secretary on first July in an election year.

A nomination form must be signed by the nominee and two nominators and all three must be Full or Associate Members of the Association and reside within the State in which an election is to be held. Retiring members shall be deemed to have nominated for re-election unless they notify the Secretary in writing to the contrary before the closure of nominations. If the number of nominations exceed the number of vacancies in any State or States then the Secretary shall conduct a postal ballot for the affected State or States closing on 15th August in an election year.

Voting shall be by the members striking out the names of candidates on the ballot paper so as to leave only as many names of candidates as there are the respective vacancies on Council to be filled.

8. The President and Vice-President shall be members of the Council and be elected by and from the Council at its first meeting following the Annual General Meeting. No President shall serve more than two annual terms consecutively.

The Council shall determine the method of voting to be used to elect OfficeBearers and may change it from year to year if it so desires.

Eight (8) members of Council shall constitute a quorum at any meeting.

9. A person shall cease to be a Councillor if he:

(a) ceases to be a member of the Association;

(b) becomes an insolvent under administration;

(c) becomes of unsound mind or a person whose person or estate is liable to be dealt with in any way under the law relating to mental health;

(d) resigns his office by notice in writing to the Association;

(e) is absent without the consent of the Council from all meetings of Council held during a period of one year.

10. The Council shall have power to fill a casual vacancy by conducting a ballot as provided for in Rule 7 to elect a member from the same State as the member ceasing to be a Councillor. The member so elected shall hold office only until the next election.

11. Annual Meeting.

The annual meeting shall be held each year at a time and place to be determined by Council.

12. Council Meetings:

Council meetings will be held at such time and place as Council shall decide.

The procedure at meetings of the Council shall be determined by the Council.

13. Special General Meetings:

It shall not be necessary to hold any General Meeting other than the Annual General Meeting in any year unless the President or the Council at its discretion determines to convene a Special General Meeting or a requisition for a Special General Meeting is received by the President or the Secretary signed by fifty (50) financial members of the Association.

14. Procedure for Annual and Special General Meetings:

(a) Subject to Rule 26, at least 30 days notice in writing shall be given to all members of the date, time and place of any annual or special general meeting.

(b) Any motion other than a motion to amend the Statement of Purposes and Rules may be proposed at the annual general meeting without notice.

(c) No business shall be considered at a special general meeting other than the business set out in the notice of meeting.

(d) The quorum at the Annual General Meeting shall be 15.

(e) The quorum at the Special General Meeting shall be 50.

(f) The President shall preside at all the General Meetings of the Association. If he is not present within fifteen minutes after the time appointed for the holding of the meeting or if he is unwilling to act the members present shall elect one of their number to be chairman of the meeting.

(g) The chairman may with the consent of any meeting at which a quorum is present adjourn the meeting from time to time and from place to place but no business shall be transacted at any adjourned meeting other than the business left un- finished at the meeting from which the adjournment took place. If a meeting is adjourned for thirty days or more notice of the adjourned meeting shall be given as in the case of the original meeting.

(h) At any General Meeting a resolution put to the vote shall be decided on a show of hands or by ballot.

i) All Full and Associate Members present at a General Meeting shall be entitled to vote.

(j) At the Annual General Meeting an auditor shall be appointed.

14A. Proxies.

(1) A member cannot vote by proxy, except when voting on an alteration to the Rules or the Statement of Purposes.

(2) A member may vote by proxy on an alteration to the Rules or the Statement of Purposes if

(a) the proxy form specifies how the person exercising the proxy is to vote on the motion;

(b) the proxy form is signed by the member or the member's nominee appointed under Rule 1 (a);

(c) the proxy form is received by hand, by fax or by post at the registered office, stated postal address or fax number of the Association not later than 24 hours before the advertised starting time of the meeting.

(3) The Secretary must not permit a member or Councillor to see any proxy forms prior to the meeting, except in accordance with the following subrule.

(4) The Secretary must, one hour before the meeting, make the proxy forms available for scrutiny by two members nominated by the proposer of the motion and two members nominated by the person who prepared the case against the motion (as referred to Rule 26).

(5) The Secretary must disclose to the meeting before the vote, the number of proxies received, but not the way in which the votes are directed.

(6) A person appointed as a proxy must vote in accordance with the instructions on the proxy form.

15. Council Duties:

Council shall:

(a) Have control and management of income and expenditure. In this respect all income and property shall be applied solely towards promotion of the purposes of the Association.

(b) Promulgate the Annual Statement of income and expenditure, together with the President's annual report to all members of the Association.

(c) Cause to be compiled and published the Association's Flock Register.

(d) The Council's decision on all matters relating to the registration and entry of sheep in the Flock Register shall be final.

(e) The Council shall administer all the affairs of the Association, see that the purposes of the Association are maintained, and will supervise and enforce the Statement of Purposes and Rules and Regulations of the Association.

16. Secretarial Duties:

(a) The Secretary shall receive all moneys and bank same where Council directs.

(b) He shall disburse Association money as Council directs, keeping proper account of all transactions; prepare the annual balance sheet and have it duly audited, for submission to the Annual General Meeting.

(c) He shall keep full and accurate minutes of all meetings and shall have custody of all books, documents and securities of the Association.

(d) He shall be the corresponding and recording officer of the Association.

(e) He shall supervise the compilation, printing and distribution of the Flock Register.

17. Common Seal:

The Common Seal of the Association shall be kept by the Secretary and shall only be affixed by the authority of the Council or a committee of Council and every instrument to which the Seal is affixed shall be signed by a council member and countersigned by the Secretary or some other person appointed by the Council for that purpose.

18. Records:

The books and documents of the Association shall be available for inspection by the members at the office of the Secretary of the Association during normal business hours.

19. Regional Committees and State Committees:

(a) State Committees shall be constituted in New South Wales, Victoria, Western Australia, South Australia and Tasmania to handle promotion within each State and other matters to be dealt with at a State level. Such committees shall comprise representatives appointed by each regional committee within that State.

State Committees may request Council to make a levy on all members within that State.

State Committees may request permission from Council to collect a levy on auction sales within that State for promotion purposes.

(b) Members shall be grouped into geographical regions which shall be administered by Regional Committees.

Additional Regions may be formed with the consent of Council.

Personnel of such Regional Committees shall be elected at an Annual Meeting of which at least seven (7) days' notice shall have been given to members of such Regions.

(c) Regional Committees shall implement the policy of the Association within their respective Regions and shall:

1 . Keep Council informed and advised on local problems.

2. Arrange and carry out flock inspections as set out in the Regulations.

3. Organise and assist in the conduct of sales, as required.

4. Be responsible for pre-show and pre-sale inspections where required or requested.

5. Recommend judges to show societies within the Region, except where judges are elected by ballot conducted by Council.

6. Assist and advise breeders in the Region in regard to all matters relating to the Association.

7. Promote and safeguard breed interests in the Region at all times.

8. May request Council to make a levy on all members within that Region.

9. May request permission from Council to collect a levy on auction sales within that Region for promotion purposes.

20. Financial year:

The financial year of the Association shall end on 31st December, in each year.

21. Funds:

The funds of the Association shall be derived from subscriptions, levies and payment for such other services as the Council determines.

22. Cheques:

All cheques shall be signed by the Secretary and a Councillor or in such manner as the Council shall from time to time determine.

23. Subscriptions:

The annual subscription shall be decided by Council and shall be due and payable by 30th April each year. Of this annual subscription such amount as is decided from time to time by Council shall be allocated to Regional Committees and State Committees in respect to each member within their areas.

24. Unfinancial Members:

Unfinancial members may be expelled after 31st May each year, and to gain re-entry must renew their application for registration in accordance with Regulation 3.

25. Interpretation:

The Statement of Purposes and Rules and Regulations of the Association shall be binding on all members. Any disputes or questions arising therefrom shall be decided by the Council, whose decisions shall be final.

26. Alteration to the Rules and Statement of Purposes:

(1) The Association may alter its Rules and Statement of Purposes by special resolution at a General Meeting of the Association.

(2) If a member wishes to propose a motion to alter the Statement of Purposes or Rules at a General Meeting, the date of which has already been advised to the members, the member must deliver the proposed motion to the Secretary at least 90 days prior to the date of that meeting. If the proposed motion is received after that date, the Secretary must include the motion on the agenda for the next General Meeting, unless a Special General Meeting is requisitioned to deal with the motion.

(3) A special resolution to alter the Rules or the Statement of Purposes is not effective unless:

(a) notice of the proposed alteration has been posted by the Secretary to each member at least 60 days prior to the Annual General Meeting or Special General Meeting at which the motion is to be considered;

(b) the notice has attached to it arguments for and against the motion prepared respectively by the proposer of the motion and a Councillor who is against the motion (or if there is none) by a person appointed by the President for that purpose;

(c) the vote is conducted by secret ballot and not by show of hands;

(d) all the provisions of these Rules in relation to proxies have been observed;

(e) at least three quarters of the votes cast are in favour of the motion;

(f) application for approval of the alteration on the approved form is made to the Registrar of Incorporated Associations within 28 days after the passing of the special resolution; and

(g) the alteration is approved by the Registrar.

27. Alteration of Regulations:

The Council shall have the power from time to time to make, vary and repeal Regulations for the proper governance of the breed of Poll Dorset sheep.

28. Winding-up of Association:

If upon the winding up or dissolution of the Association there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the Association, but shall be given, or transferred to some other institutions or institution having purposes similar to the purposes of this Association and which shall prohibit the distribution of its or their income or property among its or their members, such institutions or institution to be determined by the members of the Association at or before the time of dissolution or in default thereof by a person appointed for that purpose by the Commonwealth Minister for Primary Industry.

29. Definition:

In these Rules the masculine gender is used for the purposes of brevity and in all cases includes the feminine gender.

30. Disputes and mediation

(1) The grievance procedure set out in this rule applies to disputes under these Rules between -

(a) a member and another member; or

(b) a member and the Association.

(2) The parties to the dispute must meet and discuss the matter in dispute, and, if possible, resolve the dispute within 14 days after the dispute comes to the attention of all of the parties.

(3) If the parties are unable to resolve the dispute at the meeting, or if a party fails to attend that meeting, then the parties must, within 10 days, hold a meeting in the presence of a mediator.

(4) The mediator must be -

(a) a person chosen by agreement between the parties;

or

(b) in the absence of agreement -

(i) in the case of a dispute between a member and another member, a person appointed by the Council of the Association; or

(ii) in the case of a dispute between a member and the Association, a person who is a mediator appointed or employed by the Dispute Settlement Centre of Victoria (Department of Justice).

(5) A member of the Association can be a mediator.

(6) The mediator cannot be a member who is a party to the dispute.

(7) The parties to the dispute must, in good faith, attempt to settle the dispute by mediation.

(8) The mediator, in conducting the mediation, must -

(a) give the parties to the mediation process every opportunity to be heard; and

(b) allow due consideration by all parties of any written statement submitted by any party; and

(c) ensure that natural justice is accorded to the parties to the dispute throughout the mediation process.

(9) The mediator must not determine the dispute.

(10) If the mediation process does not result in the dispute being resolved, the parties may seek to resolve the dispute in accordance with the Act otherwise at law.

INDEX TO REGULATIONS

REGULATIONS

1 Definitions:

(a) A "poll" animal is one which has never shown horns firmly fixed to the skull.

(b) A "horned" animal is one where horn growth is firmly fixed to the skull.

(c) A "scur" is a horny growth on the skin and not attached firmly to the skull.

(d) In all recorded pedigrees horned sheep must be designated as follows:

(H) to indicate a Dorset Horn.

(PH) to indicate a horned animal of poll breeding.

(e) The age of any sheep is to be determined from April 1 in the year of drop.

2. Registration of Flocks:

Applications for registration of a new flock of Poll Dorset sheep may be accepted

provided:-

(a) the flock comprises sheep transferred from a flock registered with the Australian Poll Dorset Association Inc.; or

(b) in addition to the above requirement the flock comprises Dorset Horn sheep transferred from a Dorset Horn flock registered with the Australian Stud Sheep Breeders Association Limited.

(c) the undertaking endorsed on the application form to the effect that the applicant will comply with the Rules and Regulations for the time being in force and accept and be bound by the decisions of the Council is signed by the said applicant.

(d) the application fully completed is received by the Secretary within 90 days of receipt of transfer.

(e) the Association reserves the right to refuse an application for registration of a new flock. It shall be a ground for refusal that the applicant or if the applicant is a Company, any Director, or, if a partnership, any partner, is or has been associated with a flock which has been deregistered for misconduct.

3. Late Application for Registration of Flocks:

Notwithstanding Regulation 2 (d) above an application for registration of a new flock may be accepted when received by the Secretary after 90 days from receipt of transfer provided the applicant:

(1) Furnishes to the Secretary a history of his flock stating:

(a) The length of time he has owned the sheep the subject of the application.

(b) The name and address of each person from whom he has obtained the said sheep.

(c) The number of ewes originally acquired by the applicant by transfer and the number of ewe and ram lambs respectively bred from such ewes during the seasons immediately prior to the application for registration.

(d) Such ewes from other flocks as are added to the said flock from time to time together with ewe and ram lambs respectively bred from these ewes.

(e) The breeding of all rams that have been used in the flock.

(2) Complies with the other provisions of Regulation 2 and agrees to and facilitates:-

(a) The inspection by inspectors appointed by the Council of the new flock and the flock history specified above.

(b) The acceptance or refusal by such inspectors of all or any of his sheep for registration.

(c) The payment of the costs of such inspection.

(d) The payment to the Secretary of such penalty fees as may from time to time be determined by Council.

4. Flock Registration Fees:

The registration fees for any one flock shall be as determined by Council from time to time. Full particulars of fees appear on the back pages of the Flock Register. A member deregistered because of late returns or arrears of subscriptions shall re-register on the same basis as a new member, as set out in Regulation 3.

5. Unregistered Sheep:

A member is not permitted to breed or use unregistered Poll Dorset Sheep.

6. Stud Prefix:

Every registered owner will be required to register a stud prefix for his/her exclusive use in naming the sheep bred by him/her. The registration fee shall be as determined by Council from time to time. Full particulars of fees appear on the back pages of the Flock Register.

7. Tattooing:

All sheep in a registered Poll Dorset flock (except for Western Australian flocks) must be tattooed in the appropriate ear with the Association's registered Trade Mark, viz., the letter "P" in a "P", and the Breeder's registered flock number.

The tattooing must be carried out within six (6) months of birth or before such time limit if sold, transferred, or exhibited at Shows.

Poll Dorset sheep in a registered flock in Western Australia must be ear notched in the appropriate ear so that sheep can meet the requirements of the WA Stock Brands Act, and sheep must carry an individual tag with the registered prefix, number and year of birth. Western Australian sheep sold interstate or exhibited interstate must be tattooed.

8. Additions to Flocks:

No sheep shall be added to a flock after its registration except:

(1) From other registered Poll Dorset flocks.

(2) From Dorset Horn flocks registered with the ASSBA.

The owner shall furnish the Association with full details of additions to his flock in his Annual Flock Return.

9. Registration of Individual Sheep:

(a) All rams used in the owners Poll Dorset Flock or sold or leased or loaned to another breeder for use in his Poll Dorset flock must be individually registered.

Regulations

(b) All stud rams and stud ewes exported from Australia must be individually registered. (Subject to Regulation 14 (d) )

(c) Individually registered rams will be allotted a registration number and will be entered in the next Flock Register.

(d) Ewes exported will be allotted an individual registration number. (Subject to Regulation 14 (d).

(e) Registration fees shall be as determined by Council from time to time. Full particulars of fees appear on the back page of the Flock Register.

(f) Composite forms for the individual registration of sheep and for the transfer of sheep are available without cost from the Association Secretary.

10. Ownership of Sheep:

A ram can be owned by a maximum of four registered flocks.

A separate transfer must be issued by the vendor to each share owner of a ram and the original copy of the transfer lodged with the Secretary.

A member intending to offer a stud ram for sale either by auction or private treaty must clearly state both verbally and in writing prior to the sale whether semen is being retained, and if semen is being retained, the number of ewe doses retained and whether the semen is for the member's own use and/or for subsequent sale.

11. Transfer of Ownership of Sheep:

(a) On the transfer of ownership of any Poll Dorset stud ram and/or semen, and stud ewe, the vendor shall forward to the Secretary a transfer certificate within 60 days of the date of sale.

(b) Any purchaser not being a registered Poll Dorset flock owner and wishing to become one shall apply for flock registration within 90 days of receipt of transfer.

(c) Members who do not forward transfer certificates within sixty (60) days from date of sale shall be subject to a penalty of $5.00 in respect of each transfer certificate received after sixty (60) and within ninety (90) days of sale. Any certificates received later than ninety (90) days of sale, shall only be accepted at the discretion of Council and upon payment of such penalty as Council shall prescribe.

(d) THE TRANSFER OF PH EWES IS NOT PERMITTED except when a flock is being completely dispersed.

(e) The transfer of stud ewes to two or more registered flocks in partnership, will not be recognised by the Association.

(f) Forms for transfer and individual registration of sheep are available without cost from the Secretary. .

(g) Transfer fees shall be as determined by Council from time to time. Full particulars of fees appear on the back page of the Flock Register. These fees must accompany the transfer form.

(h) The transfers of individual sheep will not be accepted within 12 months of previous transfer, except at the discretion of Council.

(i) Vendors will bear the responsibility for the correctness of their pedigrees.

(j) The Association will record the information supplied by members/flocks but will bear no responsibility for its accuracy

12. Certificate of Ram Service and Semen Transfer:

The owner of a stud ram who allows natural service or semen from that ram to be used or sold for use by another breeder must:

(a) Ensure that the ram is individually registered.

(b) Forward a Certificate of Stud Ram Service and Semen Transfer to the

Association Secretary within 60 days from the date of natural service or semen transfer. The certificate must specify whether it is natural service or semen transfer.

(c) There is no ram service fee for natural service.

(d) The semen transfer fee shall be as determined by Council from time to time and shall apply on each semen package sold per stud ram.

Subsequent semen sales of the same ram to the same purchaser will be free of further semen transfer fees.

Full particulars of fees will appear in the Flock Register in the table of Current Fees.

Breeders using semen obtained from other than the owner of the donor ram or using imported semen, will be responsible for payment of the semen transfer fee.

(e) Members who do not forward semen transfer certificates within sixty (60) days f rom the date of service shall be subject to a penalty of $5.00 in respect of each ram service certificate received after sixty (60) and within (90) days of service. Any certificates received later than ninety (90) days of service, shall only be accepted at the discretion of Council and upon payment of such penalty fee as Council shall prescribe.

(f) Stud ram service and semen transfer certificate forms are available free from the Secretary.

13. Inspection of Production or Reducing or Dispersal Sales or Flock Ram Sales by Auction or Dispersal by Private Treaty:

(a) A member intending to hold a production or reducing or dispersal sale or flock ram sale by auction or dispersal by private treaty, must notify the Secretary at least 30 days' prior to such sale if an inspection is required by that member.

(b) The cost of such inspection must be paid before the transfer will be accepted.

(c) Application for inspection must be made on the official application form available from the Secretary and a declaration signed stating that the applicant agrees to abide by the inspector's decision.

(d) The Secretary shall arrange inspections through the Regional Secretary.

(e) The cost of such inspection shall be borne by the vendor.

(f) The vendor will forward to the Secretary within 60 days of the date of sale, transfer and registration certificates, as set out in Regulations 9,10 and 11 covering each and every sheep sold.

(g) The Secretary will draw the attention of new breeders to Regulation 11 (b).

14. Export Sale Procedure:

(a) A member intending to export registered sheep or semen from registered sheep

to a registered Poll Dorset flock MUST NOTIFY THE SECRETARY in adequate time for an inspection to be arranged.

(b) It is the Vendor's final responsibility to ensure that an official inspection is carried out and an EXPORT CERTIFICATE is issued to him by the Secretary before the registered sheep leave the country.

(c) The cost of such inspection shall be borne by the vendor flock.

(d) All stud rams and stud ewes exported to registered flocks shall be individually registered and transferred.

15. The Sale of Sheep at Public Auction Sales:

(a) Members may sell stud rams, ewes and flock rams from their registered Poll Dorset flock at any advertised sale. The Secretary must be notified at least 30 days' prior to the sale if an inspection is required.

(b) Vendors are reminded of the responsibilities under Regulations 13 (c) and 13 (f) which apply to all public auction sales.

16. The Sale of Sheep by Private Treaty:

(a) Stud rams and ewes sold by private treaty are not required to be inspected (except in the case of Regulation 14 covering Export Sales).

(b) The cost of such inspection shall be borne by the vendor.

(c) Such stud rams shall be individually registered and such stud rams and ewes shall be transferred as laid down in Regulations 9,10 and 11.

17. Inspection Arrangements and Costs:

(a) The appointment of inspectors, the number of such appointments and the revocation of such appointments shall be a matter within the discretion of the Regional Chairman and Regional Secretary acting jointly. Inspectors shall be drawn from the Official Judges Panel.

(b) The Council may at its discretion cause any flock to be inspected at any time and the Association will bear the cost of such inspection.

(c) A member, at any time he so desires, may request Council to arrange an inspection of his f lock provided he is prepared to pay the cost of such inspection.

(d) Regulations of Show Societies may require inspection and hence with the cooperation of the Show Societies, Council will arrange inspection of all Poll Dorset sheep presented for exhibition and for subsequent sale at any major show.

(e) Maximum inspection charges are as determined by Council from time to time. Full particulars of fees appear on the back page of the Flock Register.

f) Inspectors shall be paid at a maximum rate as determined by Council from time to time. Full particulars of fees appear on the back page of the Flock Register.

(g) All inspection fees to be collected by the inspectors on the same day as the inspection is carried out.

18. Inspector's Duties: (See Chapter "Guidance to Breeders and Inspectors").

(a) Inspectors may reject any sheep as not being up to breed standard and such decision shall be final. Such rejected sheep shall be cull-marked by the Inspectors.

An appeal against a decision of a single inspector may be made to an Appeals Panel comprising three inspectors of which one should be a Federal Councillor or his/her nominee.

(b) It is the duty of members to remove cull-marked sheep from the flock without delay.

(c) Inspectors may reject any sheep at any show or sale that in their opinion is a detriment to the Poll Dorset breed.

(d) Inspectors may reject any sheep at any show or sale that in their opinion is unfairly shorn or trimmed.

19. A Stud Ram:

A stud ram may be rejected by a majority vote of inspectors if they consider the ram does not meet with the required breed standards as laid down in these Regulations.

20. Flock Rams Exhibited at Shows:

Must comply with show standards relating to horn growth as specified for stud rams in Regulation 21 (a) below.

21. Horn and Scur Growth:

(a) Stud rams showing definite horn growth, or solid immovable scurs, or loose scurs with a length or diameter greater than 1-1/2 in. at widest point must not be exhibited at shows.

(b) Flock rams carrying scurs with a length of not more than 1-1/2 in. or cut to this length with a diameter of not more than 1-1/2 in., at widest point will be acceptable at registered flock ram sales.

22. Tampering with Teeth or Scurs:

(a) Deliberate tampering with teeth of any sheep offered for show and sale is not permitted. Such animals will be rejected by Association inspectors. The only exception to this Regulation is aged sheep that have had their teeth cut off to preserve their mouths.

(b) Deliberate tampering with scurs of any sheep offered for sale as a stud sheep or entered for competition at shows is not permitted. Such animals will be rejected by Association inspectors. See Regulation 21 (b) regarding scurs on flock rams.

23. Culling by Member:

It is the annual responsibility of each breeder to cull out and cull mark animals of inferior standard. All rejected and culled sheep must be cull marked in the appropriate ear or ears and the rams desexed. Cullmarked sheep must be removed from the flock without delay. (For guidance on cull marks see diagram following these Regulations.)

24. Annual Returns:

(a) All owners of registered Poll Dorset flocks must forward to the Secretary, by the 30th April each year, an Annual Return duly completed, showing necessary particulars of the flock as at 31st March. Subscriptions and levies shall accompany annual returns. Forms will be sent out by the Secretary during the month of March.

(b) Flock Returns received between 1st May and 31st May will carry a late penalty

fee as determined by Council from time to time. Full particulars of fees appear on the back page of the Flock Register.

Members failing to furnish a Return by 31st May will be omitted from the Flock Register and their membership may be cancelled.

25. Contents and Issue of Flock Register:

(A) The Flock Register, as published, shall contain a complete record of Members, their addresses and Flock numbers; a history of all registered flocks, and their latest breeding returns; a complete list of individually registered rams since the last register. Those members and flocks shall be omitted where:-

(a) The flock has been dispersed.

(b) The owner has omitted to make an annual return.

(c) The member has not paid his annual subscription. No f lock shall be deemed to be a registered stud unless it shall appear in the latest Flock Register.The Flock Register shall be known as the "Flock Register for Poll Dorset Sheep in Australia".

(B) A copy of the most recently issued Flock Register shall be issued to each new Full or Associate member free of charge. Each Full or Associate financial member shall receive a Flock Register free of charge as published. Previous volumes may be purchased at a cost to be determined by Council from time to time. Copies of the Flock Register may be supplied to non-members under the same terms.

26. Flock Records:

It is the duty of all registered flock owners to keep true and accurate records of the breeding of their registered flock. Such records are to be available for inspection by the Council in accordance with Rule 4.

27. Offences:

Any member charged with conduct calculated to bring the Association into discredit shall be brought before the Council, and if found guilty, shall be subject to reprimand or expulsion from the Association.

28. Flock Numbers and Dispersal of Flocks:

(a) In the event of a member selling his complete flock the purchaser shall have no right to the previous owner's flock number except with the approval of the Council.

The purchaser shall have no right to the previous owner's stud prefix except with the written sanction of the previous owner and with the approval of Council.

(b) Any member who advertises and holds a complete dispersal sale shall be barred f rom again registering Poll Dorset sheep for a period of f ive (5) years or for such other period of time as the Council shall deem fit.

(c) No member shall advertise any sale of Poll Dorset sheep as a dispersal sale unless the whole flock is to be sold within twelve months of the date of the first sale advertised as a dispersal sale. In the event of a breach of this Regulation Council shall have power to deal with the member concerned as it deems fit.

29. Reallocation of Stud Prefixes:

Stud prefixes may be reallocated by Council after being in abeyance for a period of eight years.

30. Artificial Insemination (A.I.) Within Australia.

1. There shall be no restriction applied to use of A.1 in Poll Dorset breeding flocks.

2. Sale of Semen.

The use of semen for stud purposes outside an owner(s) flock(s) must be accompanied by a certificate of stud ram service and semen transfer.

3. A ram can be owned by a maximum of four registered flocks (Regulation 10).

4. The Council may in its absolute discretion and may in any case where in its opinion any doubt arises, cause blood typing or any other scientific tests to be performed on any animal to the satisfaction of Council.

5. All eligible progeny got by A.I. shall be so noted in the Flock Register.

6. Where a ram is owned by more than one registered flock, a copy of the agreement identifying the flock's involved must be lodged with the Association Secretary.

7. Full transfer fees apply to each share transfer.

31. Export of Semen.

There shall be no restriction on the export of Poll Dorset semen except for the requirements of the importing country.

32. Embryo Transfer (E.T.).

1 . There shall be no restriction to the use of E.T. where the ram and donor ewe are the property of the owner.

2. Where sale of registered embryos is intended the Association E.T. application form must becompleted and lodged with the Secretary before embarking on an E.T. programme.

3. The registered owner(s) of the donor ewe at the time of conception shall be known as the breeder of the resultant progeny.

4. There will be no limit to the number of lambs eligible for registration from any one donor ewe.

5. The progeny of recipient ewes may be required to have a parentage determination carried out prior to registration.

6. Any pregnant recipient ewe carrying a certificate of embryo transfer may be sold by the original purchaser to another prior to lambing by way of a normal transfer certificate.

7. The registration certificate will record the name of the breeder of the embryo and the resulting progeny will carry the prefix and ownership of the member who owns the recipient ewe at the time of lambing.

8. A donor ewe can only be owned by one registered flock.

9. All eligible progeny got by E.T. shall be so noted in the Flock Register.

10. The Council may, in its absolute discretion, and may in any case where in its opinion any doubt arises, cause blood typing or any other scientific tests to be performed on any ram or donor ewe or recipient ewe to the satisfaction of Council.

11. Transfer fees on all embryos sold will be as set by Council from time to time.

33. Export of Embryos.

There shall be no restriction on the export of Poll Dorset embryos except for the requirements of the importing country.

34. Growth Stimulants:

Council may at its discretion conduct tests to ascertain the presence of growth stimulants in Poll Dorset sheep and apply Rule 4 (Discipline) where applicable.

Continue to STANDARD OF EXCELLENCE FOR POLL DORSET SHEEP

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